Ever since sharing files came into existence, email attachments lost their popularity. With cloud storage apps like Google Drive, you can easily share your documents with others in order to work together on the same file. And using Google Drive for this task has its own advantages, thanks to the universal Google account. Since most people own a Google account, you don’t need to compel others to sign up for new cloud storage service. Here’s what you can do to share files from Google Drive and add collaborators to make changes to the shared documents.
Pre-requisites for Sharing Documents
- A valid Google Account to gain access to Google Drive
- An Internet Browser or mobile app to share documents
- Network connection turned on
Share Files from Google Drive
You can share files from Google Drive by sending links to other users on their email addresses. You can send links to multiple users at once for sharing your documents with them. In case you want to send a document to only one user, there’s an alternate method. You only need to invite users through their email addresses.
In order to send the links to the documents or folders you want to share with other Google account users, do as follows:
- Launch Google Drive on your computer or smartphone
- Tick the box next to the document or folder you wish to share
- Click on More at the top of the browser
- Select Share
- Again, select Share from the list that appears
- Type the email addresses of others with whom you want to share
- Select which privilege the additional users will get: editing or view-only
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Share Files on Social Media
To share files from Google Drive on social media platforms, open Share settings and select Advanced option. Then, click on the platform where you want your file’s link to land.
Change Ownership of a File
Your created file comes under your ownership, no matter how many users you share it with. However, you can change its ownership if needed by making someone else its central admin. To change the ownership of a file, do as follows:
- Invite a user to grant him access to the file in question
- Head over to Advanced sharing option and select a user to give him the ownership
Delete a Shared File
Chances are you won’t need to keep a shared file accessible to others for a long time. In that case, you can delete it. If you removed it as an owner, that file will permanently be deleted with other users as well. On the other hand, if a shared user deleted the file, they will only lose their access to the file.
Note: if the owner deleted a file, the file can be retrieved only by him.
The ability to share files from Google Drive is one the prime reasons why Google Drive has attracted so many users. With a complete knowledge, you can use the Google Drive tool to enjoy it to the maximum.
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