If you use Google Docs then you probably work on a lot of documents with other people. You might be familiar with the application, still, there some smaller and little known options that can take your productivity to the next level. Here, we’ve come up with the list of such four best Google Docs tips and tricks that can help you to work faster. Let’s get started:
Best Google Docs tips and tricks
Copy multiple items with the web clipboard
Google Docs feature a web clipboard, which transfers anything you copy or paste to a clipboard stored on web, rather than saving data on the one on your local machine. As a result, you can store multiple items and use the same clipboard when you switch to another PC. You can also paste text as plain text or HTML as per your need.
To use the feature:
- Highlight a block of text or an image
- Now rather than hitting Ctrl+C, got to Edit > Web clipboard and pick Copy selection to web clipboard
When you’re ready to paste something, select Edit and Web Clipboard again! The list of items recently copied to the Web Clipboard will appear.
Write words by speaking to your computer
Can you type faster than you speak things? No! No one can do this (unless you’ve got some superhuman power!). That’s why you should try writing words by speaking to your computer.
Thankfully, Google Docs has a rather impressive voice dictation facility, which you can use to type text much faster and save your time.
To activate the voice dictation feature:
- Choose Tools and then Voice typing from the menu
You can also activate it with a keyboard short: Ctrl+Shift+S (for Windows) or Cmd+Shift+S (macOS machines).
Yes! It may seem weird to talk to your PC, but very soon you’ll get used to it and your word count will ultimately boost up once you start using it!
There are a set of commands, you’ll need to know about and Google has listed them all. You can do a variety of tasks like selecting and formatting text, moving around the document, adding in tables, and much more!
Create automatic text shortcuts
What’s more exciting about Google Docs is that you can create automatic text shortcuts. Doing so is quite easy, and doesn’t require much tweaks. You’ll find the automatic text shortcuts feature hidden behind the Preferences option under Tools. All you need is to turn on the option and you’re ready to go!
Text shortcuts can save you a lot of typing and ultimately boost your speed. You must try it at least once.
Jump to your typos quickly
No matter how hard you try and how carefully you type, you can’t prevent typos from slipping into your work every now and then. Still, Google Docs makes it easier to jump between them with a couple of keyboard shortcuts. You can use Ctrl+’ or Ctrl+ (Cmd+’ or Cmd+ for Mac) to jump to the next or previous misspelled word in your document. It directly navigates you to the words underlined in red. However, it doesn’t detect anything if you’ve wrote the word correctly but it’s not in the correct order.
There are also plenty of other shortcuts you can use, to enhance your Google Docs experience. There is full list of them up on the Google Docs help pages.
Our list of best Google Docs tips and tricks ends here. Stay tuned for more updates!