Dropbox has emerged as an ultimate file-hosting service over the last few years. The latest version of the notable file-syncing app lets you do plenty of tasks like including receipts, scanning documents, quickly uploading files to your Dropbox account and much more. Still, we are not fully aware of the app. There are some features, which still remain unexplored. Using these features can ultimately change your Dropbox experience. Here we have come up with 5 such ultimate mobile Dropbox features you must try. Let’s read about all the mobile Dropbox features one-by-one:
Ultimate mobile Dropbox features you must try
1. Scan documents from the camera
There are plenty of third-party mobile scanning apps in the market that lets you snap the photo of a document or a receipt, convert it into a PDF, and then upload the file to Dropbox. However, now the latest version of Dropbox lets you do the scanning process itself.
To scan documents from the camera:
- Tap the big “+” button in the bottom of the Dropbox interface
- Tap Scan Document
- Aim your phone’s camera and wait until the blue outline fits snugly around the edges of the document
On tapping the shutter release option, you can rotate the scan, crop it, change the filter or add a scan on a new page in the same PDF. Tap the Arrange tab to change the order of the pages.
To upload scanned files on Dropbox:
- Tap the Next button, name the file, pick a location and the file type
You can also search within your Dropbox-created scans, but for this, you’ve to be a Dropbox Business user and at a price of $ 12.50 per user, per month, with a five-user minimum, this is quite an expensive deal.
2. Create and edit Word, Excel, and PowerPoint files
Initially, you had to manually switch apps when dealing with MS Office files in Dropbox. However, the latest Dropbox update lets you scan your Word, Excel, or PowerPoint files in just a single tap.
To create MS office files within Dropbox:
- Tap the “+” button and select Create or Upload File
- Pick the office app you want to use
- Now you’ll be prompted to choose a file name and save location with your Dropbox account
- Tap Create and you’ll be navigated to your chosen office app
After this, your work will be automatically saved to Dropbox. After you’re finished with your work, tap the Back button, you’ll be navigated back to the Dropbox app.
Apart from this, you can also edit an existing document in your Dropbox account. To do so:
- Tap the document to open it
- Tap the Edit button at the bottom of the screen to begin editing
After you’re finished with the editing, just tap the Back button to navigate back to the office app to perform other edits.
3. Comment on a file
Latest Dropbox app makes it easy to chat around your synced files with the help of its easy-to-use commenting feature.
To comment on a file:
- Open a file and tap the comment bubble to start chatting
Any person you’re sharing your document with can see the comment thread. You can also chat directly with other members by adding their Dropbox handle in the comment.
On the top corner of the window, you’ll see a notifications button. When the button is enabled, you’ll be notified when someone adds a comment. You can also choose to turn off the notifications button to snooze alerts.
The only aspect where the commenting feature lacks is that you can’t tag a particular part of a file and add comment. Still, the Android version of Dropbox lets you have a sneak peek at a file while you’re commenting. You’ll just need to:
- Tap the square button next to the notifications icon
4. Protect Dropbox with a passcode
The latest version of Dropbox also lets you add a security passcode to your app. You can lock your files with a four-digit passcode and set the passcode lock to either sign you out of the Dropbox or erase your Dropbox files from your device after 10 unsuccessful attempts.
To apply four-digit passcode:
For Android version of Dropbox
- Tap the three-line hamburger button in the top corner of the screen
- Tap the settings icon
- Tap Configure Passcode option
- Toggle Passcode option On and enter the four digit passcode
For iOS version of Dropbox
- Tap the Recents tab
- Tap the Settings button to navigate to the Configure Passcode feature
- Turn Passcode option On and enter the four digit passcode
After you’ve successfully set the security passcode, you can customize the lock as per your need.
Dropbox’s passcode lock feature will only lock the headset you’re currently using. In case you want to lock Dropbox on other devices, you’ll need to repeat the process once again.
5. Keeping a file offline
Honestly speaking your Dropbox is of no use, if your device doesn’t have an active internet connection. Still, you can flag specific files for offline use. Doing so will download the latest version of that particular file to your device and you’ll be able to open it anytime even if your device is not connected to the Internet.
To keep a file offline:
- Tap the down-arrow button next to a file in your Dropbox file list
- Enable the Make Available Offline option
You can also choose to:
- Open a file
- Tap the three-dot menu button in the top corner of the screen
- Tap Make Available Offline
If you are an Android user, you can view your all Dropbox files by:
- Tapping the three-line hamburger menu and then tapping Offline files
For iOS version of the Dropbox:
- Tap Offline tab at the bottom of the screen
However, you must keep in mind that the offline Dropbox file consumes storage space on your device. Also, any offline changes in the document may affect it online.
So you’ve come across all ultimate mobile Dropbox features. However, just reading the article isn’t going to help you much. You’ve to implement these tips practically. So grab a device, apply any of the above mobile Dropbox features and enjoy an incredible and never before Dropbox experience. Enjoy!